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YOUR EVERYDAY PENTASK GUIDE

Let’s get you
back in the flow.

From your first task to the last satisfying cross-out. Choose a topic, open a question, and take it one step at a time.

Your first task, in three steps.

Start small. Keep going.
  1. Tap New Task

    Start in Dashboard or Notepad. You’re adding to the same collection.

  2. Write or type

    Use Aa for typing or Scribble-to-text. Switch to Draw to keep your handwriting as ink.

  3. Tap Save

    Keep it simple, or add handwritten notes and task details before saving.

Need the details? Read the task-creation steps

Choose your way to work

Two views of your tasks. One handy way to add a list.

YOUR DAILY OVERVIEW

Dashboard

Review your tasks, see progress, and open task details. Use the sidebar to focus on Today, Completed, or a category, and swipe task rows for quick actions.

THE PAPER-LIST FEELING

Notepad

See your tasks on a ruled page and cross them off with Apple Pencil. It follows your selected sidebar filter; it isn’t a separate notebook of tasks.

SEVERAL TASKS, ONE GO

List Mode

Open from Notepad to add one task per row, then save them together. Scribble or keyboard entry creates text tasks, rather than saving each row as a freehand drawing.

Use the bottom Dashboard / Notepad control to switch views. In Notepad, tap List Mode to add several tasks. Switching views keeps your tasks and selected filter the same.

Creating tasks

One thought, one task. Or a whole page at once.

How do I create my first task?
  1. Tap New Task in Dashboard or Notepad.
  2. In Aa, type a title in the TASK field, or write in the empty field with Apple Pencil to turn your handwriting into text. To keep handwritten ink instead, switch to Draw and write your title on the first line.
  3. Add any notes, category, priority, or due date you need, then tap Save.

Your task is saved even if the current sidebar filter doesn’t show it. Choose All Tasks in Dashboard to find it.

What is the difference between Aa and Draw?

Aa saves the task title as text. You can type it, or use Apple Pencil and Scribble in the empty title field. Draw keeps your title as freehand ink, just as you wrote it. Both styles let you add handwritten notes.

Tap the Aa / Draw control in the task editor to switch styles. Its label shows the current style. Editor controls can be arranged differently in Settings, so their position may vary.

How do I add notes to a task?
  1. Tap New Task, or tap an existing task’s title or content to open its editor.
  2. Put the title in the TASK area. Use Apple Pencil to write or draw extra details in the NOTES area below the dashed divider.
  3. Tap Save to keep the title and notes together.

Notes stay as handwriting, even in Aa. In Aa, you still need a task title before you can save.

How do I add several tasks at once?
  1. Choose Notepad using the bottom view control, then tap List Mode.
  2. Enter one task per row. Type with the keyboard, or write with Apple Pencil and let Scribble turn it into text.
  3. For optional details, tap a row number to open Task Options and choose its category, priority, or ink color.
  4. Tap the Add Tasks button to save the filled rows. Its label includes the count, for example Add 3 Tasks. Blank rows are ignored.

List Mode creates text tasks, not separate freehand drawings. Use New Task → Draw when you want to preserve your ink. Add notes or a due date by opening a saved task afterward.

Organizing your day

Give your tasks a little context and your day a little focus.

How do I add or change a category and priority?
  1. Open a task, or tap New Task.
  2. In the Category and Priority rows, tap the labels you want. Scroll the row sideways if a label is out of view.
  3. Tap Save. To clear a category or priority, tap its selected label again before saving.

In List Mode, set these details for each row by tapping its row number. Category and priority are optional.

How do I set or change a due date?
  1. Open the task and find the Due row.
  2. Tap Due date, or the date already shown. Choose a date from the calendar or a quick pick such as Today or Tomorrow.
  3. Tap the Set button showing your chosen date, then tap Save in the task editor.

To remove a due date, open the picker and tap Clear, then save the task. A due date organizes the task; it is not a notification reminder.

How do I bring a task into Today?

Open tasks appear in Today when their due date is today or they are pinned to Today.

  1. To pin without changing a due date, go to Dashboard and swipe left on the task row.
  2. Tap the orange Today action, then choose Today in the sidebar.

To unpin, swipe left on the same row and tap Remove. This removes the pin, not the task. A task due today still belongs in Today. Tasks completed today also remain available in that view.

What do the sidebar filters show?

All Tasks gives you the full collection. Today shows open tasks due today or pinned to Today, plus tasks completed today. Completed shows finished tasks. A category shows tasks assigned to that category.

These are filters, not separate lists. Dashboard and Notepad use the same selected filter, so switching views doesn’t duplicate or move tasks. If the sidebar is hidden, use the sidebar control to bring it back.

Editing & completing

Make a change, cross it off, or give it another go.

How do I edit an existing task?
  1. Tap the task’s title or content in Dashboard or Notepad to open its editor. Tap the text title to use the keyboard, or edit the ink with the drawing tools.
  2. Change the title, handwritten notes, category, priority, or due date.
  3. Tap Save to keep your changes. Use Cancel to leave without saving them.
How do I complete a task?

Tap the task’s round checkbox in Dashboard or Notepad. For that paper-list feeling, draw a horizontal line across an open task with Apple Pencil in either view. You can also open the task and tap Complete in its editor.

Cross out tasks in the task list, not on the editor’s writing page. In the editor, strokes change your drawing or notes; use Complete to finish the task.

How do I find and reopen a completed task?
  1. Choose Dashboard, then select Completed in the sidebar.
  2. Tap the task’s checked checkbox to reopen it, or open the task and tap Reopen in the editor.

If you just completed something by mistake in Dashboard, tap Undo while the temporary completion message is visible. That message is shown in Dashboard; in Notepad, use the checkbox or editor instead. In other Dashboard filters, tap Completed Tasks to expand finished items.

When something feels stuck

A few quick checks before you put your Pencil down.

Why is Save or Add Tasks unavailable?

In Aa, Save needs a task title containing more than spaces. Handwritten notes alone don’t enable it. In Draw, Save needs ink on the writing page. In List Mode, Add Tasks needs at least one row containing text.

Check the entry style you’re using, add a title or ink there, and try again. In List Mode, wait for Scribble to turn your handwriting into text before adding the tasks.

Why can’t I find a task?
  1. Switch to Dashboard and choose All Tasks. A Today or category filter may be hiding it.
  2. If it was finished, choose Completed. In other Dashboard filters, finished items are tucked under the expandable Completed Tasks heading.
  3. If it is missing from Today, check its due date or pin it using the Dashboard row’s Today action.

Notepad keeps tasks completed today visible within the selected filter, but hides older completed tasks. Find those through Dashboard → Completed. Switching views or filters does not delete a task.

Why is my handwriting turning into text?

That’s Scribble doing its job. The empty title field in Aa and the rows in List Mode accept Apple Pencil writing as text input.

For a title that stays in your own handwriting, open New Task and switch to Draw. The NOTES area also keeps freehand ink. List Mode does not have a freehand-ink entry style.

What if crossing out a task doesn’t work?
  1. Make sure you’re in Dashboard or Notepad, not inside the task editor.
  2. Use Apple Pencil to draw a clear horizontal line across an open task. A finger swipe is not a Pencil strike.
  3. If the gesture still doesn’t register, tap the task’s checkbox, or open the task and tap Complete.

Completion strikes only finish open tasks. To bring a finished task back, use its checkbox or Reopen in the editor.

Can I use PenTask offline, and where is my work stored?

Yes. Creating, editing, and completing tasks works offline. Task details and handwriting are saved on your iPad. Don’t delete the app as a troubleshooting step: removing it can remove its locally stored work.

For anonymous usage-data controls, open Settings → Privacy & usage data. Your task text, notes, drawings, and label names are not included in analytics. See the privacy policy below for the details.

A LITTLE MORE HELP

Still have a question?

Our direct support address is being finalized and will be added before launch. In the meantime, here’s what to have ready for a helpful report:

  • Your PenTask app version, iPad model, and iPadOS version.
  • Which view or entry style you were using.
  • The steps you took, what you expected, and what happened instead.

Please leave out private task text, notes, and drawings. Don’t delete the app to troubleshoot; your saved work is stored on your iPad.

Support email coming soon

Curious about your data? Read our privacy policy.